AGM & Monthly Meeting

These guidelines aim to support a community where all people feel safe to participate, create, and introduce new ideas. These guidelines apply to both members and visitors in all Vancouver Colab interactions, including:

    •The physical space
    •Monthly meetings
    •Special events: onsite + offsite (Eastside Culture Crawl, Maker Faire...)
    •All communication channels: Email, Loomio, Zoom, phone calls

Code of Conduct

As colab members, we strive to be:

1. Collaborative
    • Willing to help
    • Willing to work together
    • Willing to compromise
    • Willing to share
    • Willing to learn

2. Respectful
    • Considerate of member’s ideas and viewpoints
    • Considerate of member’s space
    • Considerate of member’s time
    • Considerate of the Colab’s tools and property

3. Inclusive
• Welcoming to people from all backgrounds, experiences and abilities

4. Proactive
    • Provide input, ideas and feedback
    • Contribute to projects
    • Maintain the tools and space
    • Help to improve the colab

Zero-Tolerance Policy

The colab has a zero-tolerance policy for the following behaviours:

1. Violence and Threats of Violence

Violence and threats of violence- in person or online. This includes incitement of violence toward any individual, including encouraging a person to commit self-harm. This also includes posting or threatening to post other people’s personally identifying information (“doxxing”) online.

2. Discrimination

Unjust treatment based on someone’s:
    • Sex, gender or gender identity
    • Sexual orientation
    • Physical or mental abilities
    • Race or ethnicity
    • Physical appearance or attributes
    • Age
    • Cultural background
    • Social background
    • Education and experience

3. Harassment/Bullying

Repeated and persistent behaviours that demean, embarrass or humiliate a person in order to torment, undermine, or provoke a reaction from them. A single incident may constitute harassment when it is demonstrated that it is severe and has a significant and lasting impact on the complainant. The individual(s) must know or ought reasonably to have known the act/comments would cause offence or harm. This includes:

    • Serious or repeated rude, degrading, or offensive remarks, put-downs or insults, or attempts to exclude or isolate a person
    • Racist and discriminatory comments or offensive jokes
    • Displaying sexist, racist or other offensive pictures, posters, or e-mails
    • Unwelcome social invitations, including with sexual overtones or flirting
    • Unwelcome sexual comments or advances
    • Intimidation, threats, verbal abuse, blackmail, yelling or shouting
    • Comments destroying a person's reputation, repeated insinuations or unfounded accusations, or undermining a person behind closed doors
    • Invasion of personal space (getting too close for no reason, brushing against or cornering someone)
    • Regularly following or constantly waiting for someone, watching that person's comings and goings
    • Deliberate outing of a sensitive aspect of a person’s identity without consent     • Deliberate misgendering
    • Undermining a member’s ability to work in the space or contribute to the colab

Consequences of Violations

If a member has been violent, discriminatory, or has harassed another person at the colab, they will be asked by the board and Community Team (CT) to leave the colab permanently.

I have read and understood the Colab Code of Conduct and agree to act in accordance

Liability Waiver

I, the undersigned, hereby acknowledge that I fully understand that woodworking, welding, and related activities can be dangerous and may require strenuous physical exertion. The areas where woodworking, welding, and related activities are conducted contain many known and unknown hazards. I acknowledge and understand that my participation in any woodworking and related activities could result in my exposure to serious personal injury, illness, disability, or death. I also acknowledge that property losses can occur. I understand that Vancouver Community Laboratory Society (CoLab) has guidelines for safe work practice. I agree to follow these, and maintain the highest level of safe work practices for myself and others.

I acknowledge that I am 18 years of age or older. Also, I hereby for myself, my heirs, executors, administrators, successors and assigns, release and forever discharge CoLab, its members, its directors, and any other person or organization assisting it, from any and all actions, causes of actions, claims and demands for, upon or by reason of any damage, loss or injury to person and property which heretofore has been or hereafter may be sustained in consequence of any accident occurring during a CoLab activity.

I accept the terms of the Liability Waiver

Your name

Your email

Phone #

Address

Date

CoLab Tool Purchase Request Form

Complete and submit this form for new tool purchases. Please provide as much detail as possible to ensure your request is valid and considered by the larger body of members.

YOU MUST SUBMIT YOUR REQUEST A MINIMUM OF FOUR WEEKS BEFORE THE MEETING FOR YOUR PURCHASE TO BE CONSIDERED

Name of Tool *

Tool description web link *

Reason for this particular tool over another *

Price *

Is this a new tool or a replacement? *

Replacing/upgrading an existing toolNew

Affect to shop safety *

Increases safetyNo change to safety

General shop area *

Wood ShopMetal ShopTextilesOther

What voltage does it need? *

Single Phase (110V)Single Phase (220V)3 Phase (240V)3 Phase (208V)None RequiredUnsure

How much current does it need? *

None Required15 AMPS20 AMPS30 AMPS50 AMPSUnsure

Is there adequate power available for your tool already? *

Yes or None RequiredSame as current machineYes, as long as we stay single phaseNoOther

Does new space need to be allocated? *

Dedicated space availableEasily accommodated

Maintenance Cost *

Yearly (Low) - Not expecting any, or very littleMonthly (Medium)Weekly (High)

Does this tool require consumables? *

How much maintenance is required? *

Low (under $50 per year)Medium (under $200 per year)High (under $500 per year)Other

Frequency of use *

Not many people or rare useA few people or weekly useMost people or daily use

Description of why this tool is needed *

Your name *

Your email *

Reimbursement Form

Please fill out one form per receipt and attach a scan/image of the receipt below. Separate forms are required for each receipt please. This will help with overall expenditure tracking. (The office has a scanner if needed) They will be tallied together afterwards for one lump sum payment where necessary.

Please note that all accurate expenses submitted on or before the 15th of the month will be paid via cheque at the following members meeting. In case of any queries, we will contact you for further information.

Member - First and Last Name *

Your email *

Company/Store? *

Total Price (including tax) *

GST *

PST *

Type of Expense (choose multiples if needed) *
Sundry (misc small shop items: $200/month)Consumables - Metal and Blacksmithing AreaConsumables - Textiles AreaConsumables - Wood AreaBuilding Repairs & MaintenanceBusiness Licenses & PermitsComputer – HostingContainer-storageGarbageEquipment Lease or RentalLegal FeesMarketing & eventsMeals and EntertainmentMemberships & DuesOffice and Janitorial SuppliesPrinting and ReproductionRent ExpenseStorage & WarehousingTool Repair (Parts & Materials)Tools (<$1000)Equipment (>$1000)Pre-approved Special project: identify in line below with total $ amount approvedVehicle expenses (Member owned used for shop business)Other

Reimbursement? *
YesNo, filing purposes only

Details (keep it simple) *

Email address for etransfer *

Upload your receipt:

accepted file types: jpg, jpeg, gif, png, pdf, webp, heic, tiff. Maximum file size: 1MB

CoLab Waitlist Form

Your name *

Your email *

Your contact number *

Type of Membership wanted - Attendance at a monthly meeting is required before being placed on the waitlist. *

KeyholderDrop-in memberNo change

Are you a current CoLab member *

Yes: Drop-in memberYes: KeyholderNot yet

We have limited space but if space becomes available would you like to be put on the wait list for semi-private space? *

NoYes: Upstairs onlyYes: Downstairs onlyYes: Upstairs or downstairs